3 min readKnow how Custom bookable time works in Outlook

Microsoft has introduced a feature custom bookable time in Outlook to share with others so they can easily find a time to schedule a 1:1 meeting with you according to your availability and preferences.

Come-on ! let’s get our hands into it.

How to create a Custom Bookable Time?

We can create a Custom Bookable Time in 2 ways.

1. Via ‘New Event’ drop down in the Calendar Pane

   
   

   

2. By clicking on ‘Create bookings page’ in the left rail of Calendar Pane

In any of the above ways, try creating a Bookable time by providing the below details :

   ✓   Slot duration

   ✓   Availability – Available date and time for days of a week

   ✓   Privacy – Visibility of your Booking event

Edit Bookable Time

You can always go back and edit at a later point of time if the Booking needs any further changes as shown below

Share Bookable Time

You can share the Bookable time with your intended participants – could be either your colleagues or people from other organizations. We can do this in 2 different ways.

1. Share Via Email
   Step 1: In the create / edit Bookable Time window, click on option ‘Share’ at the bottom of the window.
   Step 2: Choose the option ‘Share via Email’
   Step 3: Compose window appears
   Step 4: Enter the intended recipients, update the message if required
   Step 5: Press ‘Send’ to share
   

   

2. Share Via Email Signature
   Step 1: In the create / edit Bookable Time window, click on option ‘Share’ at the bottom of the window.
   Step 2 : Choose the option ‘Email signature settings’
   

   

   Step 3: ‘Add to email Signature’ window appears
   Step 4: Add a new Signature or choose an existing one
   Step 5: Update the message if required
   Step 6: Press ‘Save’ for the Booking to reflect in your Signature
   

   

References :

1. https://techcommunity.microsoft.com/microsoft-365-blog/bookable-time-coming-soon-to-outlook
2. https://techcommunity.microsoft.com/microsoft-bookings-blog/set-aside-time-for-1-1-with-microsoft-bookings-in-outlook