2 min to read
Add a name pronunciation to your profile card in Teams and Outlook
Microsoft Teams and Outlook will soon introduce a name pronunciation feature on profile cards, aiming to improve communication among colleagues.
Names are an important part of identity and getting them right is a simple, yet meaningful way to create a more inclusive and respectful workplace.
With this new feature,
- Employees can record and display the correct pronunciation of their names directly on their user profile.
- Colleagues can listen to the recording to ensure they pronounce names correctly.
The recorded pronunciation is stored in each user’s Exchange Online mailbox until the user deletes the recording.
Note: This feature is disabled by default but can be enabled by admins via Microsoft Graph using the instructions given in the below link.
https://learn.microsoft.com/en-gb/graph/api/resources/namepronunciationsettings?view=graph-rest-beta
During preview, no admin toggle is required!
Employees can record the correct pronunciation of their names
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After this rollout, users can record and display the correct pronunciation of their name on their profile card. To open a profile card in Outlook, double-click / hover over the name in To or From field in any sent or received email. |
Let us have a look on how to use this feature in Teams.
How do we add the pronunciation in Teams ?
Step 1: Open the profile card
Select your profile photo in the upper right corner of the screen, and then select your name.
Step 2: Click on the ‘record’ icon next to your name.
Step 3: Click ‘record’ icon from the pop-up that appears.
Make sure you have a quiet and clear environment to record your pronunciation.
Step 4: Record your name pronunciation. Press ‘stop’ once done and ‘save’.
Your pronunciation is now saved, and a speaker icon appears denoting the same.
You can choose to delete and re-record / hear your pronunciation by clicking on the speaker icon.
How do we hear the pronunciation of a team member ?
Users within the same organization and authorized guests can play and listen the recorded pronunciation by their colleagues with a single click.
Open a user’s profile to hear the recorded pronunciation of their name.
If they have recorded their pronunciation, you will find a speaker icon next to their name. Go ahead and click the icon to hear the audio pronunciation.
