3 min readMicrosoft Planner Backup or Restore Plans

3 min readMicrosoft Planner Backup or Restore Plans

Why Backup / restore of a plan is required?

Microsoft Planner has gained a great momentum due to its simplicity and
easy go. Many teams / organizations have started using it to manage
their projects efficiently. There are many cases in which you need to
backup / restore the plans with its tasks. Such cases may be

  • Project gets completed
  • Clean up ad-hoc plans
  • Regular backup to restore during accidental deletes
  • Create new plans using Excel as Plan template

Limitation in Microsoft Planner

Microsoft has not provided a way for Export / Import tasks to Planner
and Apps4.Pro Planner Manager
is the helping hand here. Apps4.Pro Planner
Manager
helps you to export the
plan and its details to Excel and import them back whenever needed in a
click.

The following task fields can be exported to Excel

How to Export tasks to Excel using Apps4.Pro?

How excel import works in Apps4.Pro?

Now let’s see how you can use the same excel file to import tasks to
Planner or create new plan from scratch. The new plan creation during
Excel import in Apps4.Pro Planner
Manager
works on the following
model.

  • New plan will be created in Planner when the plan name in Excel
    doesn’t exist
  • Plan settings such as ‘Make new plan as public’ and ‘Enable email
    subscription’ will obey Import Settings as described below
  • New Buckets and Tasks will be created with the names as in Excel
  • The users to whom the tasks are assigned will be added as member to
    the Plan and the tasks will be assigned.
  • Please be noted that Apps4.Pro Planner Manager will not support
    Attachment and Comments during import process.

We have offered wide range of settings in Apps4.Pro Planner
Manager
for excel import. These
settings are accessible by clicking on Gear icon in Import window.

Users need to take care of these settings before start using Import
feature. The below points explains these settings in detail.

  1. Create new plan if not exists
    During import process Apps4.Pro Planner will check the Plan names
    in Excel with Microsoft Planner and creates new plans that doesn’t
    exist in Planner.
  2. Make new plan as Public
    When this settings is turned ‘Yes’ the plans will be marked as
    Public. By default, it is set as No.
  3. Enable email subscription
    This setting will enable email subscription for all users in the
    plan. By default it is set as No
  4. Update label names in Plan
    Check this option as Yes if you wish to update the label names in
    tasks with the values in excel.

How to Import tasks from Excel to Planner?

In order to import tasks from Excel, click on Import button in
Apps4.Pro Planner Manager and
browse and select the file to be imported. The app will parse the data,
map the columns and populate it in Import window. From the import screen
you can

  • Double click on any cells and update the data
  • Map the columns manually

Hope this blog helps you to get familiar about Export / Import tasks
from Excel to Microsoft Planner using Apps4.Pro Planner
Manager
. Please post your
comments / questions and will be happy to answer those.

For more details visit https://apps4.pro/planner-manager.aspx

Migrate Microsoft 365

Perform Microsoft 365 Tenant to Tenant migration. Apps4.Pro provides the top-tier tech support for a seamless migration experience.

Start your free 15-days trial today !

Migrate Microsoft 365 via Apps4.Pro

Perform Microsoft 365 Tenant to Tenant migration. Apps4.Pro provides
the top-tier tech support for a seamless migration experience.

Start your free 15-day trial today !

Learn More About Apps4.Pro

Migrate Microsoft 365

Improve Reporting &
Management